Chapter 5, Part 5

This is a continuation of the fifth chapter in Techniques for Effective Technlogy Integration. You may want to start with Part 1Part 2, Part 3, and Part 4.

A Public Agenda

Most everyone has some type of calendar that they use, whether it is paper or digital. When I started teaching, I had a giant calendar that took up most of my desk. I loved it. I wrote down students’ birthdays, assignments, plans, and meetings more than anything else. Since the calendar was so big, I was able to write a lot in each box.

There was only one tragic flaw in my beloved caldenar: it was my calendar. No else could see it really unless they stood behind me or sat at my desk. Even when I put it on the wall, students still had to be in the room to see it. Parents could almost never see it. Even I could not see it when I was at home because it was too big to be portable. What good is it to anyone to have such important information accessible to such a small amount of people in a small amount of time?

Thankfully, there is another option: Google Calendar. Google Calendar ( is an easy to use online calendar. The beauty of it is the same foundation that makes Google Docs so useful. It is built to be shared.

  • You can create multiple calendars. You can have calendars for each class, for personal use, for extracurricular activities, and more.
  • You can set different privacy controls for every calendar. So, you can keep some calendars private while you can give people access to read other calendars or even edit them. You can control access on a calendar or person-specific level.
  • You can embed calendars in your class website to increase the visibility of the calendar and the usefulness of the website.

To get started, simply go to If you already have a Google account, which you probably do, just login as normal. If not, go ahead and make an account. It will bring you to a calendar that looks like this.

Adding an event could not be simpler. Just double-click on any day and a dialog box will come up. If it is an all-day event or if the specific time does not matter, just click “Create event.” If it is a time sensitive event, click edit event details and add any information you want.

On the left side of the page, there is a list of all of your calendars. You will likely have only 1. I have 3 in the screenshot below. 1 for personal use, 1 for organizing training at a school, and 1 for reserving use of school laptop carts. If you want to add any more calendars, just click the “Add” button and answer a few quick questions. Below that is any calendars that people have shared with you.

If you want to share the calendar with anyone in particular, such as a student, parent, or other educator, click the down arrow and then “Share this Calendar.”

Just put in the person’s email address and choose which permissions you want the person to have.

If you want to embed a copy of this calendar in your class website, it is easy to do that as well. Just click on the “Calendar Details” button on the top of the page. There will be a lot of options on this page. Scroll down until you see where it says “Embed This Calendar” and copy the code it gives you. You do not need to understand the code; just copy it and paste it into your class website. Almost all website generators allow you to paste in HTML code.

If you made a class website in Weebly, here is where you would paste in the code.

We should always attempt to be as transparent as possible. By sharing our plans with students and even allowing them to add events that are important to them, such as their game or activity, we can help to build a supportive classroom community.

1 comment to Chapter 5, Part 5

  • Sharon Barrow

    The google calendar thing is a great idea and I do love my obnoxiously huge desk calendar. But you’re right. The calendar being in a public accessible setting is a fantastic idea. Its a great tool that I am about to set up soon. Thank you

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